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- Ctrl+X: Cut selected text or graphics to the Clipboard; Ctrl+V: Paste the Clipboard contents; Ctrl+F3: Cut selected text to the Spike. The Spike is an interesting variant on the regular clipboard. You can keep cutting text to the Spike and Word remembers it all.
- Keyboard Shortcuts for Font & Fill Colors. So I developed an add-in that allows you to create keyboard shortcuts to change the font & fill colors. This add-in also lets you create keyboard shortcuts to apply other cell formatting properties like number formatting, borders, font size, protection alignment, etc.
- I have a word doc which has a tabbed-column list and I want to change some text in one column (single words) to use a different font. At the moment I double-click a word to highlight it then click the dropdown, scroll down to Consolas,etc. And it takes forever.
Shortcut keys, sometimes called hotkeys, make executing commands like saving documents and opening new ones fast and simple. There's no need to search through the menus when you can use your keyboard to get what you want.
Mac Font For Windows
You'll find that shortcut keys will greatly increase your productivity by keeping your hands on the keyboard so that you're not fumbling with the mouse.
These shortcuts work for all currently supported desktop versions of Microsoft Word.
How to Use Shortcut Keys
In Windows, most shortcut keys for Word use the Ctrl key combined with a letter. The Mac version of Word uses letters combined with the Command key.
In Windows, most shortcut keys for Word use the Ctrl key combined with a letter. The Mac version of Word uses letters combined with the Command key. To activate a command using a shortcut key, simply hold down the first key for that specific shortcut and then press the correct letter key once to activate it. Word 2016 for Mac uses the function keys for common commands, including Copy and Paste. For quick access to these shortcuts, you can change your Apple system preferences so you don't have to press the Fn key every time you use a function key shortcut.
To activate a command using a shortcut key, simply hold down the first key for that specific shortcut and then press the correct letter key once to activate it. Then release both keys.
Best Microsoft Word Shortcut Keys
There are lots of commands available in MS Word, but these keys are 10 of the ones you’re likely to use most often:
Function Keys As Shortcuts
![Command Keys For Mac Font Color Text Microsoft Word Command Keys For Mac Font Color Text Microsoft Word](/uploads/1/2/5/3/125300674/587088198.jpg)
Function keys — those 'F' keys along the top row of your keyboard — behave similarly to shortcut keys. They can execute commands by themselves, without using the Ctrl or Command key.
Here are a few of them:
- F1 opens Word’s 'Help' window.
- F5 opens the 'Find and Replace' tool.
- F12 opens the 'Save As' window to save the current document with a different name or file extension (like saving a DOCX file to DOC).
In Windows, some of these keys can even be combined with other keys:
- Ctrl+F1 hides the Ribbon menu in MS Word.
- Ctrl+F9 inserts curly brackets, or braces, before and after the cursor's location so that it's easier to enter text inside brackets.
- Ctrl+F12 will launch the Open window for selecting a new file to open in Word, thus bypassing the File menu altogether.
Other MS Word Hotkeys
The above shortcuts are the most commonly used and useful ones available in Microsoft Word, but there are plenty of others that you could be using, too.
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In Windows, just press the Alt key any time you're in the program to see how to use MS Word with just your keyboard. This trick helps you visualize how to use chains of shortcut keys to do all sorts of things, like Alt+G+P+S+C to open the window for changing paragraph spacing options, or Alt+N+I+I to insert a hyperlink.
Microsoft keeps a master list of Word shortcut keys for Windows and Mac that let you quickly do lots of different things. In Windows, you can even make your own custom MS Word shortcut keys to take your hotkey usage to the next step.